Canada

PEO Worldwide delivers employer of record services for business’s looking to hire new employees or transfer existing employees into a fully-managed PEO Service in Canada.

We appreciate that each situation and business is different. That is why our PEO Service in Canada allows you to leverage all the benefits of a co employment relationship, whilst doing what you love best – driving your business forward.

Canada PEO & Employer Of Record Service Overview

Our Canadian PEO service is designed to ensure your business stays fully compliant with Canadian employment legislation. We will support your business by providing the following:

  • Hiring and onboarding of employees
  • Comprehensive contracts of employment
  • Management of statutory or enhanced employee benefits
  • Fully-managed Payroll processing service
  • Termination of contracts, if needed.

HR Service

PEO Worldwide work with our in-country legal experts and experienced staff to easily guide you through the myriad of complex laws and regulations.

PEO Worldwide can offer the following:

  • Comprehensive Private Healthcare in conjunction with a reputable leading Canadian provider.
  • RRSP fund (Registered Retirement Savings Plan).
  • Salary, commissions/bonuses & benefits – agreed with the ‘workside’ employer and contractually included.
  • Ad-hoc support available around the clock to support you in the event of any disciplinary, grievance or other HR matters requiring urgent attention.
  • Fully managed service to assist with routine HR tasks such as absence management, expense processing
  • Regular updates and advice provided in order to ensure compliance with Canadian law (on request).
  • An overview of the statutory requirements in Canada can be made available to you prior to contract offer (note – some of these vary depending on province).

Payroll Processing

Our fully-compliant payroll funding process ensures that employees and competent authorities are paid on time by whatever means.

PEO Worldwide can also offer the following:

  • Salary payments made to employees on a monthly basis as required in local currency (Canadian Dollars, CAD)
  • Electronic payslips provided to the employees
  • Statutory filing (Deductions at Source – DAS) and contributions remitted monthly to the Canadian Revenue Agency.
  • End of year reporting completed as standard.

Why use us as your PEO in Canada?

As businesses become increasingly specialised, globalisation is no different. As the world develops new rules, laws are consistently evolving and updating making it more complex to manage. It is no wonder that a business now engages with an Employer of Record to help take the risk, cost, and complexities associated with expanding overseas.

We can help you to:

  • Expand quickly into new and emerging markets
  • Move long term contractors to a compliant solution
  • Provide a stable workforce for your business
  • Offer new employees and same benefits and security as other members within your organisation
  • Reduce risk
  • Ensure legal, HR & Payroll compliance in country
  • Reduce suppliers and complexities
  • Reduce cost v’s a “traditional” set up for a small number of employees
  • Reduce processing and back office management

As a Global PEO expert in Canada, we adhere to Canadian laws and regulations, taking HR, Tax & Social Security matters from your shoulders on to ours. We can also ensure fast delivery of boots on the ground by allowing you to leverage the power of our talent pool using our Global Consultancy Service. You will have complete peace of mind knowing that our team of in-territory experts will be with you throughout your Canadian expansion journey.

Canada PEO – What you need to know

Canada Competent Authorities

Canada is divided into 10 provinces and three territories, including: Alberta, British Columbia, Manitoba, New Brunswick, Newfoundland and Labrador, Northwest Territories, Nova Scotia, Nunavut, Ontario, Prince Edward Island, Quebec, Saskatchewan, and Yukon.

There are 3 main competent authorities in Canada:

Canada Revenue Agency (CRA)

  • Canada Pension Plan (CPP) contributions;
  • Employment Insurance (EI) premiums;
  • federal and provincial taxes (excluding Quebec provincial taxes);
  • the determination of pensionable, insurable and/or taxable earnings;
  • the determination of pensionable and/or insurable employment; and
  • the collection of unpaid CPP contributions, EI premiums, federal/provincial (excluding Quebec) taxes, GST/HST amounts and overpaid EI benefits.

Service Canada

Responsible for the administration of several federal government sponsored programs such as:

  • CPP benefits
  • EI benefits
  • collecting Records of Employment (ROE)
  • issuing social insurance numbers and passports.

Statistics Canada

Statistics Canada is responsible for collecting, analysing and reporting information pertaining to wages paid and number of persons employed.

Canada Tax & Social Insurance

  • Employers are responsible for withholding both income taxes and social insurance contributions for employees.
  • Employers are obliged to deduct Canadian Pension Plan (CPP) deductions (for eligible employees) and Employment Insurance (EI) contributions.

Canada Statutory Provisions

Canadian employees enjoy up to nine national public holidays each year although some of these are province dependant:

  • New Year’s Day (1st January)
  • Good Friday
  • Victoria Day (Monday before May 25)
  • Canada Day (July 1st)
  • Labour Day (First Monday in September)
  • Thanksgiving Day (Second Monday in October)
  • Remembrance Day (11th November)
  • Christmas Day (25th December)
  • Boxing Day (26th December)

In addition to paid time off, employees are also entitled to vacation pay equal to at least 4% of their earnings for the year for which the vacation is taken. The employer must pay vacation to the employee in a lump sum before the employee commences his or her vacation.